While the system used to update the “on hand” field for each parts record, the system now updates the available quantity for each item (and then backs into the on-hand quantity). It’s important to recognize that Lightspeed also updated the posting screen (this was done a few years ago). Each time a part is adjusted or the count is confirmed, the “date last updated” for that record is incremented to the current date and time.If the count has changed, then the new count will be reflected in the parts record.When using the built-in functionality of Lightspeed to update inventory, two key changes occur as each parts record is updated. Audit the special order and layaway shelves, making sure that the items on the shelf match up with what the system says should be there.While it’s not a requirement, it’s also best to ensure that all the following have been processed before starting the count. The second report can help you to restore your original counts (if the process doesn’t go as planned). Prior to starting the inventory, best practices dictate that you should print a copy of your inventory valuation report and generate a file showing all of the parts numbers and their on-hand quantities. Scanning and uploading barcodes from mobile devices using the Lightspeed EVO app (this is a recently added feature – be sure to try it out even if you don’t use it for a full inventory).Using a third party to scan bar codes and then uploading the files provided by those services.Cordless barcode scanners that allow dealers to upload the counts.Traditional count sheets and manual posting of those counts.Lightspeed now provides multiple methods of counting stock. A perpetual only accounts for what you can touch. While many dealers have transitioned to conducting perpetual inventories (counting a small portion of stock each week), that still doesn’t account for all the missing items. There are multiple ways to conduct an inventory using Lightspeed. Now that business is starting to normalize it’s time to get that dreaded count back on your calendar. Due to staff shortages, and inventories that bloated as dealers attempted to counter supplier backorders and shipping delays, many locations didn’t have a chance to complete their annual parts inventory.
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